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Our Process

Expense Consulting employs a defined process that has been proven to drive results. Below is an outline of our process, including an implementation timeline and estimates of the time commitment required of our clients.

1

Due Diligence

Prior to selecting projects, we will sign your NDA and request a 12-month vendor spend report highlighting your current vendor partners and associated annual spend. We will use this information to benchmark your spending and give some insight into areas that you may want to prioritize during our engagement.
The review of your spend report typically takes Expense Consulting no more than one week.

2

Kickoff

Once we have executed our Engagement Agreement and Letter of Authorization, we work with your team to get a full picture of your relationships with vendor partners, and the services and products you are purchasing. We identify which of vendors you are happy with, and where there is room for improvement.
During this phase we collaborate on your priority contracts to assess the opportunities.

3

Gather
Information

If you keep a physical filing cabinet, we can assign one of our team members to obtain invoices, current contracts, and purchase history. Alternatively, we provide a secure upload link if your files are kept digitally.

This process can be as simple as showing an Expense Consulting team member to the filing cabinet or may take up to two hours to upload your files to our secure link.

4

Data
Analysis

After we receive data, we comb through line-by-line, identifying pricing for each product and service. Historical invoices are compared to current contracts to identify billing errors, and current pricing is benchmarked against our proprietary database to evaluate opportunities for negotiation. Errors are brought to the attention of vendor partners for resolution.
This process typically takes Expense Consulting one to two weeks, and we may

5

Investigate &
Negotiate

We work directly with your vendor partners to ensure that service levels and contract terms are appropriate for your needs. We evaluate service levels and terms and negotiate better rates by benchmarking your current spend against our experience and proprietary data to secure best-in- class pricing for your organization.

This process takes EC 3-6 weeks dependent upon vendor responsiveness,

2

Approve

You, the client, lead the way from the very beginning. You tell us if you have a vendor preference. We will present you with our findings, and work with you to review our recommendations. For any new agreements that we might recommend, we will work to identify any concerning language before passing it on to you for legal review. You then give approval before we proceed with implementing any project recommendations.

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